We want you to understand the types of information we collect as you use the School Management System.
Account Information: When you sign in, we collect your name, email address, and your role (e.g., Admin, Teacher, Student, Parent).
Academic Data: We store student grades, exam results, timetables, and daily attendance records.
Financial Data: We process and store fee invoices, payment statuses, staff salaries, and school expenses. (Note: We do not store raw credit card numbers or bank passwords; payments are handled safely by secure payment providers).
System Usage: We collect basic activity logs to ensure the system is running smoothly and to prevent unauthorized access.
2. Why We Collect It
We use the information we collect for the following purposes:
To provide our services: Tracking attendance, generating report cards, and managing school schedules.
To process transactions: Managing student fee collections and staff payroll.
To communicate: Sending school announcements, alerts for absent students, and fee reminders.
To maintain security: Ensuring only authorized staff and students can access specific school data.
3. How We Share Your Information
We do not sell your personal information. We only share your data in the following circumstances:
With your school: Data is shared internally based on roles (e.g., Teachers can see their students' grades; Accountants can see fee statuses).
With service providers: We use trusted, secure third-party services for safe logins and secure data hosting.
For legal reasons: If required by law or to protect the rights and safety of our users.
4. Data Security & Your Rights
We build security into our core. Your data is protected using industry-standard security measures. Depending on your role, you have the right to:
Access and review your personal and academic data.
Request corrections to inaccurate information by contacting your school administrator.
Request account deletion (subject to your school's own data retention policies).