Help Center & User Guide

When you create an account for the first time, you will set up your school's workspace.

• Create Your Workspace: Enter the official name of your school to create your database.
• Admin Access: The account you use to sign up is granted Administrator privileges.
• Dashboard Access: Once submitted, you will be taken to your main dashboard to begin setup.

Configure your school's official details in the Settings menu.

• Basic Information: Update your school's contact number, address, and email.
• Official Documents: Upload your school logo and the principal's signature for use on printed documents.
• Academic Calendar: Define your weekly off days and add dates for public holidays.
• Fee Collection Methods: Choose how parents will pay fees. Enter Bank Account details or Mobile Wallet details to be printed on vouchers.

Keep your school's account active by managing your subscription plan.

• Account Status: View your current plan and check your next billing date.
• Choosing a Plan: Browse available plans to see the features and limits included in each.
• Making a Payment: Follow the on-screen instructions to transfer funds, then upload a photo of your payment receipt.
• Payment History: View a list of your past payments and check if your recent uploads have been approved.

Build your school's academic structure.

• Create Classes: Add grades and sections (e.g., Grade 10, Section A).
• Class Incharges: Assign a specific teacher to lead each class.
• Delete Classes: If you delete a class, the students inside are kept safe and moved to a holding area so no data is lost.

Define what subjects are taught in your school.

• Master List: Create subjects in the global curriculum list.
• Assign Subjects: Link subjects to specific classes so teachers can enter grades for them.
• Remove Subjects: You can remove a subject from a specific class if it is no longer taught there.

Manage your employees and their teaching assignments.

• Staff Profiles: Add new staff members and view their details.
• Subject Allocation: Assign specific subjects to teachers.
• Performance: View a teacher's attendance record, class average scores, and student ratings.
• Payroll Records: Check the history of a staff member's monthly salary slips.

Control what your staff can see and do in the system.

• System Roles: Assign access levels such as Admin, Principal, Accountant, or Teacher.
• Designations: Give staff members custom job titles (e.g., "Head of Science") for their profiles.

Enroll students and manage their records.

• Admissions: Use the admission form to enter personal details, guardian information, and assign the student to a class.
• Student Directory: View a complete list of all enrolled students.
• Manage Profiles: Edit student details, view their financial ledgers, or print their ID cards.

Keep track of who is present each day.

• Mark Attendance: Mark students and staff as Present, Absent, Late, or on Leave.
• Submit Records: Save the daily attendance to lock the records for that day.
• Monthly Reports: Generate an attendance matrix to view a full month's record for any class.

Send digital notices to the school community.

• Create Notices: Write messages and broadcast them to the portal dashboards.
• Target Audience: Choose to send messages to everyone, only teachers, or only students and parents.
• Priority Levels: Mark important announcements as high priority.

Schedule upcoming examinations.

• Create Schedules: Assign subjects to specific dates and times for exams.
• Generate Dates: Use the generator tool to quickly build a schedule by selecting a start date and end date.
• Print: Print the finalized date sheets to distribute to classes.

Prepare students for their exams.

• Generate Slips: Select an exam type and class to generate entry slips for students.
• Add Instructions: Write custom rules and notes for the examination hall.
• Print Layouts: Choose to print the instructions on the front of the slip or on a separate back page.

Review your school's data and ask questions.

• Monthly Reports: Generate a report to review your school's financial health, attendance trends, and academic performance for a specific month.
• Chat Assistant: Ask the assistant questions about your school data (e.g., "Who is absent today?" or "What is the timetable for Grade 5?").
• Print Reports: Print the generated reports for your physical records.

Create professional awards and official documents.

• Select Templates: Choose from pre-written templates like "School Leaving Certificate" or "Academic Excellence".
• Customize Design: Change the fonts, borders, and colors of the certificate.
• Add Seals: Add a customizable seal or badge to make the document official, then print it.

Use a camera to mark attendance quickly.

• Live Scanning: Hold a student or staff ID card up to the camera to mark them present.
• Camera Controls: Switch between front and back cameras if your device has multiple lenses.
• Offline Scanning: If the internet disconnects, you can continue scanning. The system will update the records once the connection is restored.

Enter grades and manage student academic progress.

• Enter Marks: Input exam scores by subject, by individual student, or view the entire class at once.
• Exam Parts: Break a subject down into multiple parts (like a written test and a practical) and assign weights to each.
• Report Cards: Print individual report cards or generate them for the whole class.
• Class Promotion: At the end of the year, use the promotion tool to move students to the next grade.

Define what students are charged.

• Fee Structures: Create monthly fee plans for different grades or sections.
• Line Items: Add specific charges like Tuition Fee, Transport Fee, or Lab Fee.
• Billing Rules: Set the monthly due date and define the late fine amount.

Manage individual student accounts and payments.

• View Balances: Check the total fee balance and payment status for any student.
• Adjustments: Add custom charges, apply discounts, or remove specific fee components for a student.
• Clear Payments: Record when a student pays their fee to update their status to cleared.

Review your school's fee collection progress.

• Revenue Tracking: View your target revenue, total collected amount, and total pending amount.
• Visual Charts: Look at charts showing your overall recovery percentage and class distribution.

Follow up on unpaid fees.

• Recovery List: View a list of all students who have not paid their fees.
• WhatsApp Reminders: Send a fee reminder message directly to a parent's WhatsApp.
• Printed Reminders: Print physical reminder slips to hand to students in class.

Generate bills for your students.

• Print Vouchers: Print a fee voucher for a single student or print them for an entire class at once.
• Layout Options: Vouchers will print in either Bank Mode (3-part slip) or Online Mode (single page with QR code) based on your settings.

Track your school's overall budget and expenses.

• Financial Overview: View your net profit or loss for any selected month.
• Staff Payroll: Process monthly salaries for your employees and print payslips.
• Manage Expenses: Record daily school expenditures like electricity bills or maintenance costs.
• Export Data: Download your financial records as a spreadsheet.

Teachers have their own login to manage their classrooms.

• Dashboard: View daily timetables and assigned classes.
• Attendance: Class In-Charges can mark the daily attendance for their students.
• Class Diary & Syllabus: Post homework, assignments, and term syllabi for students to view.
• Question Papers: Create, format, and print exam papers.
• Gradebook: Enter exam marks for assigned subjects.

Students and parents can log in to stay updated on school progress.

• Linking Accounts: Link the account by entering the student's Roll Number and Date of Birth.
• Dashboard: View attendance records, pending fee dues, and recent exam grades.
• Academic Records: Check detailed exam results, upcoming date sheets, and the class diary.
• Teacher Feedback: View a list of teachers and submit a rating based on the learning experience.